Sample Offer Letter

salary negotiation

Dear Mr. XYZ
It gives us great pleasure to extend to you an offer to join our organization as a [name of the position] at [name of the plant/ name of the branch]. We believe there is an excellent match between your skills and the career opportunities available to you as a member of our organization.
As mutually agreed your total compensation is given in Annexure A
You are required to carry the following documents at the time of joining:-

  1. Two sets of attested photocopies of Education certificates
  2. Proof the date of birth.
  3. Employment relieving letter from previous Employer.
  4. Certificate for last drawn salary.
  5. Four passport size photograph.
  6. Copy of Pan Card.

You are required to join as early as possible, but not later than [an exact date]. Please note that this offer of employment is subject to your being found medically fit subsequent to the preemployment medical checkup.

This letter is being issue to you in duplicate. You are requested to return one copy of this letter duly signed by you towards the acceptance of our offer.
Yours sincerely,
For ABC Co. Ltd.

Manager – Human Resources
________________
[Accept]

ANNEXURE – A
NAME [Name of candidate]
Designation [Position]
Department [Name of the Department]
Rs. (Per Month) Rs. (PA)
Basic……………………………A
HRA
Other Allowances
Conveyance
Medical
Education allowance
Total Allowances…………………B
Total monthly salary……………………C(A+B)
Retirement benefits
PF (12% of basic)
Gratuity (4.81% of Basic) **
Total retirement benefits………D
Annual allowances
LTA
Bonus
Total Annual allowances…………E
Gross salary……………F(C+D+E)
** Gratuity will be payable as per Gratuity act